Manual data entry
Data is copied from PDFs, emails and spreadsheets by hand.
Authuman Solution
Invoice Extractor
Automated invoice processing with validation and reconciliation support.
Stop rekeying invoices by hand. Authuman extracts invoice data, validates supplier and tax details, and reconciles against your bank statements, so your finance team spends less time on data entry and more time in control.
The problem
Invoice processing becomes expensive before anyone notices
Most invoice workflows do not fail because the team is careless. They fail because every document creates small manual checks, repeated data entry and hidden follow-up work.
Repeated validation
Supplier, VAT, dates and totals need to be checked again and again.
Matching delays
Payments, invoice references and missing information create avoidable back-and-forth.
Late visibility
Managers only see the issue after the backlog has already grown.
Manual invoice workflow
Invoice received
- Missing field
Data copied manually
- Duplicate check
Fields checked
- Payment mismatch
Payment matched
- Waiting for approval
Posted to records
Manual review load increases
Your team should review exceptions, not every invoice.
What we build
A workflow that processes invoices for you
We build an automated pipeline that reads your invoices, checks them against your rules, and hands your team clean, validated data.
- Automatic extraction of key invoice fields from PDFs and scans.
- eFatura validation to confirm invoices against official records.
- Supplier and tax (VAT) verification against your data.
- Bank statement reconciliation to match invoices to payments.
How it works
From inbox to reconciled record
Invoices arrive
Sources
- Upload
- Shared folder
Capture
Data extraction
Fields
- Supplier
- Invoice number
- Date
- Due date
- VAT
- Total amount
Extract
Data validation
Checks
- Supplier
- Tax data
- Duplicate records
- Missing fields
Validate
Reconciliation
Match invoice records with bank statement entries or accounting records.
Reconcile
- Human-in-the-loop
Exception review
Unclear or risky cases are flagged for human review.
Review
Clean output
- Accounting system
- Spreadsheet
- ERP
- Reporting system
Deliver
Key benefits
Less admin, cleaner control
Less manual entry
Designed to remove most hand-keying of invoice data.
Faster validation
Supplier, tax, and eFatura checks run automatically.
Cleaner reconciliation
Match invoices to payments without line-by-line work.
Fewer errors
Consistent checks reduce typos and missed details.
Centralized status
See what's received, validated, reconciled, and outstanding.
Clear exceptions
Only the invoices that need a human get one.
Example outcomes
What this can look like
- Designed to cut the time spent entering invoice data each month.
- Helps reduce duplicate or incorrect payments through automatic checks.
- Can support a faster month-end close with reconciled records.
- Example outcome: a single dashboard showing every invoice's status.
Who it's for
Built for finance teams that process real volume
Finance teams and business owners who handle a steady flow of supplier invoices.
- SMEs handling dozens to hundreds of invoices a month.
- Finance teams tired of manual data entry and reconciliation.
- Businesses that need eFatura validation and clean audit trails.
Automate the repetitive work slowing your finance team down.
Let's map your invoice process and show you what an automated workflow would handle.
FAQ
Common questions
Does it replace our accounting software?
No. It feeds clean, validated data into the tools you already use.
What is eFatura validation?
It confirms invoices against official records so you can trust the data before it's booked.
What happens to invoices that don't match?
They're flagged as exceptions for a person to review, so nothing wrong flows through silently.